I recently did some freelance work and due to a misunderstanding of what would actually be delivered, I decided to draft up a short but written agreement for future clients.
Although a written discussion was had about what was to be done, it appears both parties had different ideas about what would happen.
Im largely dealing with a client I get on well with and wanted to keep things simple and the template I've got is:-
Event name:
Event dates:
Overview of services to be be provided onsite:
Specific services (if any) : (shots considered essential)
Dependencies:
Deliverables: (quantity, format , delivery timeline)
Copyright: (stay with photographer or rights to be signed over)
Post event services: (any editing that may take significant time)
Cost and payment schedule: (booking fee, payment milestones)
Limitation of Liability: under no circumstances shall I be considered liable for more than the agreed cost of services to be provided.
Travel arrangements: (these might be omitted from what is sent to the client but should be considered)
Accommodation:
Food / Incidentals:
Is there anything you would add ?
Edit: if it was something I'd consider for use with the general public then I would go through a lot more rigour and probably involve lawyers.
Never again will I agree to shoot a number of "properties" or whatever. You will tell me how many buildings you want me to shoot, and we will negotiate price from there.